Featured Image. Nitty-Gritty record keeping


Don't Gamble with Kids' Lives: Why Aussie Youth Orgs Must Prioritise the Security of Children's Data Now!

G’day, Aussie youth organization executives! We need to have a serious chat about something we can’t afford to overlook—keeping rock-solid children’s data records to ensure child safety. Drawing from the Royal Commission’s “Final Report: Recommendations,” I’ll show you why you absolutely need secure databases.

The Clock is Ticking: Why Children’s Data Records Are Crucial

In this digital age, record-keeping isn’t just admin work; it’s a lifeline for child safety. Accurate records serve as undeniable evidence, capturing incidents, responses, and decisions. They’re vital for legal compliance, internal audits, and unfortunately, for any legal actions.

The Nitty-Gritty of Record-Keeping (Page 22, Final Report)

    • Full Coverage: Document every incident, action, and decision affecting child safety. No shortcuts.
    • Timely Entries: Record events ASAP to ensure accuracy.
    • Ironclad Storage: Keep records in a secure, organized manner. Easy retrieval and data protection are key.
    • Legal Must-Dos: Dispose of records only as per Australian laws. Keep child abuse records for at least 45 years.
    • Individual Rights: Allow people to access or amend their own records, unless the law forbids it.

Infographic. Nitty-Gritty Record Keeping.

Download This Infographic In PDF Format!

Why Basic Files Are a No-Go

Thinking a CSV file will do the trick? Think again. CSV files are a hacker’s playground and prone to corruption. That’s where IT experts come in.

It is important not to be tempted into thinking excel spreadsheets or csv files with cut it. They won’t. Use databases that come with advanced security features like encryption and multi-factor authentication, tailored to your organisation’s needs and the relationship with the multiple sets of tables in tact.

Legal Implications You Can’t Ignore (Pages 107-108, Final Report)

The Royal Commission recommends that Aussie governments mandate audiovisual recording in child abuse cases. This underscores the critical need for a secure database to house such sensitive material.

Final Thoughts

Record-keeping is everyone’s job, from the CEO to the volunteers. By investing in top-tier databases and partnering with savvy IT professionals, you’re taking a monumental step in safeguarding our kids.


“Final Report: Recommendations, Royal Commission into Institutional Responses to Child Sexual Abuse.” Royal Commission into Institutional Responses to Child Sexual Abuse, Australian Government, https://www.childabuseroyalcommission.gov.au/final-report.

By focusing on top-notch security and collaborating with IT experts who understand the unique challenges of Aussie youth organisations, you’re building a record-keeping system that’s not just compliant but a powerful tool in your child protection arsenal.

Peter Riley is an experienced writer, thespian, educator, businessman, an photographer.

Peter Riley

Peter Riley is an experienced writer, thespian, educator, businessman, and photographer. His writing is known for its clarity, wit, insights and humour. He loves the theatre. His driving passion is to help others understand. Photography is his outlet which slows down the world to one considered frame at a time. He welcomes the new world of Ai assistants and the help they’ll provide in letting him get on with his Peter powers. He always wanted his very own Robin, Batman has one.




Follow us on social media to stay up-to-date with our latest posts


Let’s Make It Meaningful Together

Leave a Reply

Your email address will not be published. Required fields are marked *

Post comment